J. Kobayashi Co., Ltd. (hereinafter referred to as “the Company” or “we”) values your privacy and is committed to protecting your personal information. This Privacy Policy outlines how we collect, use, share, and safeguard personal information, as well as your rights in relation to your data.

1.Personal Information We Collect

We may collect the following types of information:
Types of Information Collected

• Contact Information: Name, email address, phone number, address, company name, job title
• Order Information: Billing and delivery addresses, order details, payment information
• Online Meeting Information: Purpose of the meeting, date, time, and the platform used
• Technical Information: IP address, browser details, access date and time, and website usage history
  Collection Methods
• Forms on our website (e.g., contact forms, online meeting reservations, order forms)
• Automatic collection through cookies and other tracking technologies
• Direct communication or business dealings with customers

2.Purpose of Use of Personal Information

We use personal information for the following purposes:

• Service Provision: Setting up online meetings, processing orders, responding to inquirie
• Marketing: Providing information on new products or services (you may opt out)
• Legal Compliance: To comply with legal requirements and regulations
• Security: To prevent unauthorized access and enhance security

3.Legal Basis for Processing Personal Information

We process personal information based on the following legal grounds:

• Consent: Where the user has clearly consented (e.g., for marketing or promotions)
• Performance of Contract: Where necessary to fulfil a contract with the user
• Legitimate Interests: For purposes such as improving security and enhancing the website
• Legal Obligations: To comply with applicable laws and regulations

3.Legal Basis for Processing Personal Information

We process personal information based on the following legal grounds:

• Consent: Where the user has clearly consented (e.g., for marketing or promotions)
• Performance of Contract: Where necessary to fulfil a contract with the user
• Legitimate Interests: For purposes such as improving security and enhancing the website
• Legal Obligations: To comply with applicable laws and regulations

4.Your Rights

You have the following rights regarding your personal information:

• Right of Access: You can request access to the personal data we hold about you.
• Right to Rectification: You can request the correction of inaccurate or incomplete information.
• Right to Erasure (Right to be Forgotten): You can request the deletion of your personal data.
• Right to Data Portability: You can transfer your personal data to another organisation.
• Right to Object: You can object to the processing of your personal data.
  To exercise these rights, please contact us through the details provided in the “Contact Us” section below.

5.Sharing of Personal Information

We may share information with third parties under the following circumstances:

• Service Providers: Payment processors, delivery services, IT service providers
• Legal Requirements: To comply with legal proceedings or formal requests from government authorities
• Business Transfers: In the event of a merger, sale, or transfer of the company’s assets

6.International Data Transfers

We may transfer, store, or process your data in countries outside of Japan, including but not limited to Japan.

7.Cookies and Tracking Technologies

Our website uses cookies and similar technologies for the following purposes:

• Essential Cookies: To provide core functionalities of the site
• Analytics Cookies: To understand and improve website usage
• Marketing Cookies: To show you relevant advertisements
  You can manage your cookie preferences through your browser settings.

8.Data Retention

We retain personal data based on the following criteria:

• Until the purpose for which the data was collected has been fulfilled
• For the period required to comply with legal obligations
  For more details on data retention, please contact us.

9.Security Measures

We take reasonable technical and organisational measures to protect your personal information. However, since data transmission over the internet can never be guaranteed to be completely secure, we cannot ensure absolute security.

10.Privacy of Minors

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from individuals under 16, and if such data is inadvertently collected, we will promptly delete it.

11.Contact Us

If you have any questions about this Privacy Policy or the handling of personal information,
please contact us at the following:

J. Kobayashi Co., Ltd.
Address: 9th Floor, Yotsubashi Grand Building, 1-4-26 Shinmachi, Nishi-ku, Osaka 550-0013, Japan
Email: info@j-kobayashi.com
Phone: +81-6-6531-6080

12.Changes to this Privacy Policy

We may revise this Privacy Policy as necessary. Any changes will be announced on our website.